Title
Approval of Facilities Contracts Actions
Procurement Services Division - Facilities Contracts
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Brief Description:
description
(Approval of Facilities Contracts Actions) Recommends the ratification of Procurement Services Division contract actions taken by Facilities Contracts under delegated authority as listed in Attachment “A” including: award of advertised construction contracts; award of job order contracts; award of job order contract amendments; approval of change orders; completion of contracts; award of informal contracts; assignment and assumption of rights and delegation of duties; award of architectural and engineering contracts; extra services / amendments for architectural and engineering contracts and approved proposed contracts in Attachment B including fire life safety training and video creation services and materials testing and special inspection services contracts.
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Recommendation
Action Proposed:
Ratify the Procurement Services Division (PSD) contract actions taken by Facilities Contracts under delegated authority as listed in Attachment “A” including: award of advertised construction contracts; award of job order contracts; award of job order contract amendments; approval of change orders; completion of contracts; award of informal contracts; assignment and assumption of rights and delegation of duties; award of architectural and engineering contracts; extra services / amendments for architectural and engineering contracts and approved proposed contracts in Attachment B including fire life safety training and video creation services and materials testing and special inspection services contracts.
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Body
Background:
Facilities Contracts staff prepares monthly reports for contract actions necessary for the execution of projects approved by the Board and contained in the FSD Strategic Execution Plan (SEP), and for the maintenance and operation of District facilities in accordance with District policies and Board-delegated authority. As described in the November 12, 2013 Board Report #048-13/14 Informative, detailed information is provided on the Facilities Services website.
Expected Outcomes:
Approval of these items will allow services provided by these contracts to proceed in support of FSD projects, District policies and goals, and the Board-approved FSD-SEP.
Board Options and Consequences:
The Board can approve all actions presented or postpone selected actions pending receipt of additional information. Non-ratification of actions awarded under delegated authority in Attachment “A” will result in the immediate discontinuance of services. While non-ratification may be legally defendable, it will likely result in costly litigation over discontinued payments or if the District attempts to reclaim payments made to a vendor. District costs will likely increase as fewer contractors compete for future procurements.
Policy Implications:
This action does not change District policy and conforms to California Education Code section 17604 that permits the Board of Education to delegate authority for Facilities Contracts (Board Report #444-17/18), which the Board exercised on May 08, 2018.
Budget Impact:
The contract actions presented are within the budget authority previously approved by the Board. Unless indicated otherwise, all contract actions are Bond funded.
Student Impact:
The contract actions will help ensure that the students are provided with safe and healthy environments, and up to-date facilities that promote learning.
Equity Impact:
Not Applicable
Issues and Analysis:
There are no policy implications on these agreements.
Attachments:
Attachment A - Ratification of Facilities Contract Actions Awarded Under Delegated Authority
Submitted:
08/21/25
RESPECTFULLY SUBMITTED, APPROVED BY:
______________________________ _____________________________
ALBERTO M. CARVALHO PEDRO SALCIDO
Superintendent Deputy Superintendent
Business Services & Operations
REVIEWED BY: APPROVED BY:
______________________________ ______________________________
DEVORA NAVERA REED SUNG YON LEE
General Counsel Deputy Chief Business Officer
Business Services and Operations
___ Approved as to form.
REVIEWED BY: APPROVED & PRESENTED BY:
______________________________ ______________________________
KURT E. JOHN MATTHEW A. FRIEDMAN
Deputy Chief Financial Officer Chief Procurement Officer
Procurement Services Division
___ Approved as to budget impact statement.
REVIEWED BY:
______________________________
KRISZTINA TOKES
Chief Facilities Executive
___ Approved as to facilities impact